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Privacy Policy

Privacy Policy

Introduction

OverTheres Stories CIC is committed to protecting the privacy of all individuals who engage with our organisation, including participants, audience members, workshop attendees, partners, funders, and freelancers. This policy explains how we collect, store, and use personal data in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Information We Collect

We may collect personal information including:

  • Names and contact details (email addresses, phone numbers) for booking, mailing lists, and enquiries.

  • Feedback responses from workshops and performances.

  • Equality and access information, where voluntarily provided, to ensure inclusive delivery.

  • Professional contact information for freelancers and partners.

We do not collect personal data from children directly without parental or guardian consent.

How We Use Information

We use personal data to:

  • Manage bookings, participation, and communications.

  • Deliver workshops and performances safely and effectively.

  • Evaluate projects and meet funding reporting requirements (using anonymised data).

  • Send newsletters or project updates where consent has been given.

Data Storage & Security

All personal data is stored securely and accessed only by authorised team members. Digital data is password-protected, and printed materials are stored in secure locations. We retain personal data only for as long as necessary and delete it securely when no longer required.

Sharing of Information

We do not sell or share personal data with third parties unless legally required or with explicit consent, except where anonymised data is shared for evaluation purposes with funders such as Arts Council Wales.

Your Rights

Individuals have the right to:

  • Access the data we hold about them.

  • Request corrections or deletion of personal data.

  • Withdraw consent for communications at any time.

Requests can be made by contacting us using the details below.

Contact Information

Data Controller: OverTheres Stories CIC
Email: basilmwaite@gmail.com

Policy Review

This policy is reviewed annually and updated in line with legislation or organisational practice as required.

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